The Selection Process

Requirements for Bids

The purchase of equipment, supplies or services valued over $10,000.00 must be documented as follows:

Less than $10,000.00 - No formal price quotation is necessary
$10,000 –$25,000.00- Three written or three documented verbal quotations
$25,000.00 and up - Three written bids

If the item you are purchasing is on state contract, you do not need to follow the bidding process. Simply indicate the state contract number on the purchase order.
For additional information related to the bidding process, check the RF on line help system EPSS.

Sole Source or Single Source Procurements

Sole Source Supplier is a term used to designate a vendor who is the only contractor capable of furnishing a particular supply item or service. When a Sole Source Supplier is utilized, no formal bids are required; however, a memo signed by the project director indicating that the order is a sole source procurement and completion of the form is required.

A Single Source Supplier is a term used to designate a supplier who is chosen without soliciting the minimum number of bids or proposals, despite the fact that competition exists, because of limiting circumstances (e.g., experience of service of the supplier or product quality).

For additional information related to Sole and Single Source Procurements, refer to the Research Foundation on-line help system EPSS.